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Purchases and Reimbursements

Authors
  • Fiona Konnerth
Responsible
  • Not specified
Last Updated10/12/2025, 12:48:54 PM
Last AuthorKai Berszin

If you need something for SAGE, there are two ways to get it:

✅ Option A: Get it Sponsored​

Here is the general process for sponsored parts:

1️⃣ Check if company already sponsors us

  • Have a quick look on the ARIS website
  • Ask Tommaso Satti on Slack

2️⃣ Contact company directly

  • Politely explain what part(s) you need & why
  • Explain our project (to the company's interests) and partnership opportunities
  • CC your TL, Fiona Konnerth and Tommaso Satti in the mails

You can use this example mail template, but adapt it to the company & their interests.

✅ Option B: Buy it and Get Reimbursed​

Here is the general process for purchases:

1️⃣ Provision the cost first

  1. Talk to your TL
  2. Enter your provision request in the Provisioning Excel
  3. Wait for it to be provisioned
    • generally every Monday evening
    • if urgent, DM @Fiona Konnerth to check the Excel

2️⃣ Buy the part

  • Order the part via their website
    • If you order via email, do not forget to CC Fiona Konnerth

3️⃣ Upload the receipt

  • Name the receipt file as follows:
    FirstnameLastname_Team_Company_Dateofpurchase
    Example: FionaKonnerth_PAY_Microfluidicchipshop_20.03.2025 and add it to this folder
  • Add your reimbursement information to the Provisioning Excel

⚠️ Important​

  • No provision + no receipt = No reimbursement possible!
  • If there are larger costs you cannot cover until reimbursement, contact Fiona Konnerth to check options for direct payment.

If you have any questions, contact Fiona Konnerth.

DateRevisionChange
2025/05/1301First release.